Restaurant operators
Three stores, no controller, margin walking away by the week.
Punch in weekly cost alerts · state sales tax handled · cash vs accrual one click
Automated bookkeeping for small business
Automated bookkeeping for small business that takes over once you wire it up — cash flow, invoicing, reconciliation, sales tax, margin alerts, period close. The back-office agent that runs the loop unattended.
Connect the bank, the inbox, and the point-of-sale. Automated bookkeeping takes over from there — the small-business back-office loop runs unattended, with the month-end close handled before the shop opens on Monday.
Connect $45/mo · Run $125/mo · Scale (white-glove) $790/mo · cancel any month
How it runs
Wire up the bank, the inbox and the point-of-sale and Stillpost runs the loop unattended — every hour, every state, every close. Read the automated bookkeeping overview.
Bank, processor and POS feeds reconciled to a single balance every fifteen minutes.
Mercury · Stripe · Square · Brex
An overdue tracker watches aging and ships a polite nudge before lunch.
Gmail · Outlook · QuickBooks · Xero
Mail and POS line items matched against a costing ledger before midnight.
Mailparser · Gmail · Plaid · Lightspeed
Fifty-state obligation — Kentucky to Kentucky, California on the 15th — pegged and dated.
Avalara · TaxJar · state DOR feeds
Wing cost up eight percent wk/wk? Owner knows before the chef does.
Margin guardrails · weekly digest
Books close in eleven seconds. The auditor gets a tidy email before lunch.
month-end · mis-post deletes · journals
Where Stillpost sits
The incumbents sharpen one part of the loop. Stillpost is the orchestration layer that watches the whole bookkeeping loop — and handles the fifty-state US sales-tax obligation that they still hand off to a partner.
| Layer | Tool | What it covers |
|---|---|---|
| Invoicing | QuickBooks Payments | sharper bills, faster collections |
| Reconciliation | Xero | tighter match on bank lines |
| AP | BILL · Ramp | tighter approval on spend |
| Slice tools | Zeni · Puzzle · Basis · Sentie | each fixes one corner of the loop |
| Orchestration | Stillpost | holds the whole loop together — including the fifty-state sales-tax obligation incumbents still hand to a partner |
That last row — orchestration — is the part the incumbents still hand off to a fractional bookkeeper or a partner. Stillpost ships it as software, priced like software, with white-glove on top for the operators who want it.
See how Stillpost sits against the four alternatives a small operator actually compares against — /compare.
Who it’s for
Built for restaurants, retail, agencies and service businesses where the owner is already the CFO, controller and janitor.
Three stores, no controller, margin walking away by the week.
Punch in weekly cost alerts · state sales tax handled · cash vs accrual one click
POS-driven, single-owner, too small to afford a full-time bookkeeper.
Daily reconciliations · inventory roll-up · close on the 2nd, not the 12th
Revenue recognition that's been 'coming soon' for a year.
Project-margin alerts · retainer past-due chasers · monthly P&L that closes itself
Hourly billing, ad-hoc invoices, every customer is its own spreadsheet.
Invoice chasers · expense rules · margin dashboard · tax estimate, paid and dated
How it works
One wire-up, one weekly loop, one Monday morning — books closed before the shop opens.
One-time wire-up of the bank, the inbox and the point-of-sale so the books, the mailbox and the till all sync to the same source of truth.
Watches cash, chases past-due invoices, reconciles the day’s receipts and pegs the next state sales-tax estimate — every night, unattended.
Margin alerts and on-cadence filings land before the staff meeting, and the back office is already handled before the till opens.
Want the full walk-through — beat by beat, the sample monthly report, and what the kitchen table notices in week thirty? Read /how-it-works →
Pricing
No surprise implementation fee. No "talk to sales" wall. Just three tiers — pick the one that fits your ops.
Adds the multi-state sales-tax estimator, the period close and the margin guardrails. Where most operators stop.
Pick the Run planreply within one business day · cancel any month
Read /security for the trust posture →
What’s in it
Remittance calendar
Pick the state you sell into. See the next remittance deadline, the filing cadence, and the one-line rule for which day of the month the return is due — straight from the seeded fifty-state dataset.
What you'll see
Next remittance date, filing cadence (monthly, quarterly, or annual), and the one-line rule for which day of the month the return is due — straight from the seeded remittance calendar.
Pick a state above to see the next due date and the filing rule.
What operators say
Three operators who wired Stillpost into the books and got the evenings back.
Reclaimed 6 hours a week.
We used to close books the 12th. Now it’s the 2nd and the team has stopped dreading month-end.
Maya R.
Corner noodle shop · 12 seats
Asheville, NC
Stopped chasing retainer invoices manually.
Retainer invoices used to sit in inboxes for weeks. They don’t anymore — the queue tells us what to send and when.
Sara A.
Boutique design studio · 2 partners
Hudson, NY
Sales-tax calendar just… appears.
Four states, two filing cadences. Stillpost pegs every due date and we stop thinking about it.
Devon K.
Neighborhood HVAC crew · 4 techs
Bend, OR
Get in touch
Tell us what you run, where it trips you up, and the timeline you’re operating on. We answer every note ourselves.
Pick a tier and wire it up today.
Cancel any month · switch tiers at the next renewal · reply within one business day on any question.
See pricing →prefer prose? Email stillpost-3aj9kd@polsia.app
reply expected within one business day